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Senior Finance Clerk


Senior Finance Clerk - 16344 (FT)

Payroll and Entitlements Unit, Expenditures Section, Administration and Management Sector
Grade - G5
Contract Duration - one year *
Duty Station: CH-Geneva
Publication Date: 20-Dec-2016
Application Deadline: 23-Jan-2017, 11:59:00 PM
IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: please note that the deadline for applications is indicated in local date and time.

Organizational context

The post is located in the Payroll and Entitlements Unit within the Expenditures Section of the Finance Division of the Department of Program Planning and Finance. The Finance Division is responsible for the management of WIPO’s financial accounting and reporting, treasury management and compliance with financial policies and procedures. Included within these responsibilities are the management of the Organization’s cash position, production of statutory financial reports and other financial information, and coordination with oversight and financial control activities.

The incumbent performs a variety of complex financial support functions related to the payroll activities of the Organization and provides support in the control and maintenance of accounts for financial, statistical and reconciliation purposes. This includes processing complex transactions (initiation and approvals processes) related to payroll activities, such as calculation, verification, analysis and processing of payments and vouchers relating to payroll and statutory indemnities and the preparation of related payments or advances.

The incumbent provides briefings and guidance regarding applicable procedures and methods, explains rules and regulations and assists in the establishment/ update of internal control procedures. The incumbent utilizes and provides guidance in the use of WIPO payroll systems, and contributes to an efficient, transparent and controlled financial process.

The incumbent interacts with a wide range of colleagues within the work unit, with clients and colleagues within the Organization, in particular the Human Resources Management Department, and with external parties, such as other UN organizations, Member States, customers, financial institutions and/or social suppliers (pensions, insurances, etc) to obtain/provide information, to resolve problems or clarify issues.

The incumbent works under the supervision of the Finance Officer heading the Unit.




Completion of secondary education supplemented by training or post-secondary education in accounting and/or finance. A first-level university degree in accounting or finance may be accepted in lieu of two years of experience.



At least five years of accounting or finance-related work experience, including processing and controlling payroll cycles. Experience of working with an ERP system.


Related experience within the United Nations common system or another international organization.



Excellent written and spoken knowledge of English.


Knowledge of other official UN languages, particularly French.

Job-related competencies


Good knowledge of payroll and benefits calculations including the ability to accurately make such calculations.

Good knowledge of accounting and financial principles, procedures and systems.

Ability to understand, interpret, work within and communicate applicable accounting, financial and/or staff rules, regulations and procedures.

Ability to manage financial transactions using computer-based systems and to use independent judgment to search and correct information.

Ability to prioritize work assignments, organize own schedule, perform work independently as well as work effectively in a team and meet deadlines.

Accuracy and attention to detail.

Competent user of Microsoft Office applications including Word, Excel, Outlook and PowerPoint and the internet, and the ability to work with databases and adapt quickly to new software.

Ability to tactfully deal with clients and respond to queries both orally and in writing in a clear and concise manner.

Good communication and interpersonal skills and ability to maintain effective partnerships and working relations in a multi-cultural environment with sensitivity and respect for diversity.

Organizational competencies

  1. Communicating effectively.
  2. Respecting individual and cultural differences.
  3. Showing team spirit.
  4. Managing yourself.
  5. Producing results.
  6. Embracing change.
  7. Respecting ethics and values.


Annual salary (Net of tax): 73,876 CHF

Please refer to WIPO’s Staff Regulation and Rules for detailed information concerning salaries, benefits and allowances.

Additional Information

* Initial period of one year, renewable, subject to satisfactory performance. No fixed-term appointment or any extension hereof shall carry with it any expectancy of, nor imply any right to, (further) extensions or conversion to a permanent appointment.

Dependency allowances:
7,939 CHF per year for dependent spouse; 6,398 CHF per year for each dependent child.

Language allowance:
Arabic, Chinese, English, French, German, Japanese, Korean, Portuguese, Russian and Spanish: 4,788 CHF per year for two of these languages, and 3,192 CHF per year for one of them. The allowance is not payable for the mother tongue or the main working language of the staff member. The grant of this allowance is subject to examination.

General Service posts are subject to local recruitment. Staff in the General Service category are recruited in the host country or within reasonable commuting distance of the Headquarters.

This vacancy announcement may be used to fill other posts at the same grade with similar functions in accordance with Staff Rule 4.9.4.

The Organization reserves the right to make an appointment at a grade lower than that advertised.

By completing an application, candidates understand that any willful misrepresentation made on this web site, or on any other documents submitted to WIPO during the application, may result in disqualification from the recruitment process, or termination of employment with WIPO at a later date, if that employment resulted from such willful misrepresentations.

In the event that your candidature is shortlisted, you will be required to provide, in advance, a scanned copy of an identification and of the degree(s)/diploma(s)/certificate(s) required for this position. WIPO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and these will be reviewed individually.

Additional testing/interviewing may be used as a form of screening. Initial appointment is subject to satisfactory professional references.

Additional background checks may be required.

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